Longlease Property Management logo

A dedicated, personal block management service in Worcestershire

We pride ourselves on offering block management expertise and a dedicated, personal service that makes managing your block easy.

Here are some of the services we provide:

Financial accounting services

  • Recommending and agreeing an annual service charge budget
  • Issuing and collecting service charge notifications and payments
  • Answering leaseholder queries on the service charge
  • Setting up resident payment schemes for the service charge
  • Administering the management company's dedicated bank accounts
  • Providing a financial accounting service including arrears collection
  • Processing and paying supplier and contractor invoices
  • Providing financial information to the directors on a quarterly or more frequent basis if required
  • Circulating profit and loss accounts to all leaseholders within six weeks of the year end
  • Liaising with the company accountants for preparation and submission of the annual company accounts
  • Liaising with the directors on the content of the prepared annual accounts

Insurance services

  • Arranging periodic revaluation of rebuilding costs for insurance sums (buildings only)
  • Organising buildings insurance
  • Instigating and overseeing major repairs under communal buildings insurance
  • Liaising with insurance assessors and the police where applicable
  • Arranging directors' and officers' insurance if required

Residents and directors communication and meeting services

  • Attending up to four meetings per year with directors
  • Preparing meeting notes and actioning matters arising where appropriate
  • Circulating notes of meetings held to residents and directors of the management company
  • Obtaining alternative quotations for services as requested by the directors
  • Arranging and chairing (if requested) Annual General Meetings and Extraordinary General Meetings
  • Arranging site meetings with residents as required
  • Corresponding with directors and responding to residents' queries
  • Liaising with the house builder during the initial years of the management company

Maintenance services

  • Providing contractors' specifications for the appointment of cleaners and gardeners etc
  • Organising repairs and obtaining quotations for major items of repair and re-decoration
  • Liaising with maintenance contractors as and when required
  • Providing tendering services to ensure value for money
  • Arranging general maintenance
  • Carrying out leaseholder consultations on major works
  • Ensuring cyclical maintenance is carried out
  • Making regular six weekly maintenance inspections

Sales services

  • Responding to solicitors' enquiries and supplying copy documents (a small charge is made to the vendors)
  • Dealing with notices of assignment and mortgage
  • Granting the approval of the management company to a property sale for the purpose of registration with Land Registry where appropriate

Miscellaneous block management services

  • Liaising and taking instructions from the directors where the terms of the lease are not being adhered to by individual residents
  • Seeking continuity of the management company with the appointment of new directors as and when required
  • Implementing 24 hour emergency service if requested

Transparent property management fees

We work on a per apartment per year basis. We will agree our annual fee with you in advance and our fee will be included in the service charge budget.

Modern property management

We use specialist block management computer software that enables us to keep comprehensive, detailed and accurate records on your behalf. This gives you the reassurance that your records comply with legislative requirements and that information can be accessed at the touch of a button.